Applying rights protection to a file

You can apply rights protection to files in WorkSpace, shared WorkSpace, and a project, which by default remain in their original repository after applying rights protection.

You can apply either user-defined rights protection or company-defined rights protection a file. User-defined rights protection enables you to customize permissions according to your specific needs. Company-defined permissions use pre-built permissions established by your organization's policies.

  1. Select a file location.
    • Local drive
    • MySpace
    • Repositories
  2. Click a file to select it.
  3. Click Proceed.

    The Create protected file dialog box appears with the Specify permissions to the file section.

  4. To change the file's save location, click Change save location. For more information, see Changing save location.
  5. Under Specify permissions to the file section, choose one of the following permissions:
    • Company-defined
      Note: The company-defined permissions may differ depending on your organization.
    • User-defined
  6. If you select Company-defined permissions, you can select preset permissions as defined by your organisation.
  7. If you select User-defined permissions, you can select from the following options.
    • View: Enables you to view a rights-protected file. This is selected by default and cannot be disabled.
    • Print: Enables you to print a rights-protected file.
    • Edit: Enables you to edit a rights-protected file.
    • Save As: Enables you to save the rights-protected file.
    • Re-share: Enables you to re-share a rights-protected file you received with other users.
    • Watermark: Displays a watermark on a rights-protected file.
      Note: If you select Watermark, you can click Change to define a custom watermark.
    • Expiration: Defines the expiration of the rights protection for the file.
      Note: If you select Expiration, you can click Change to define different rights protection validity period.
      • Always valid: Access rights are always valid.
      • Relative: Access rights are valid from a specific start date to an end date.

        You can specify the number of years, months, weeks, and days for the validity period.

      • Absolute date: Access rights are valid until a specific end date.
      • Date range: Access rights are valid from a specific start date to an end date.
    • Extract: Enables you to decrypt an NXL file and save as an original file.
      Note: You can select the Extract option, only if the destination spaces are WorkSpace or projects.
    • Screen Capture: Enables you to take a screenshot of a rights-protected file.
      Note: You can select multiple permissions. For more permissions, click More options.
  8. Click Create protected file.

    A file with rights protection is created.

    If the file already exists in the destination location, a message appears. Click one of the following options.

    • Confirm: to continue to replace the file.
    • Cancel: to cancel.